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Reporting

CHAIRMAN’S REPORT 2016/2017
2016 was a remarkable year for Ikhwezi. As from October 2016, our two grade R classes were registered with the Education Department so that the two Grade R teacher’s salaries are being paid for by the Department. This enabled us to increase the salaries of the principal and the two younger class teachers as well as the cook to more market related levels. We were also able in 2017 to exceed our enrolment of 100 children achieved in 2016 as we have built a new large pre-fab classroom on the initial playground which houses our Grade R2 class.

In addition, the municipality has donated land to us between the tar road and our westerly border which we have fenced in and are preparing for the children as a larger play area and a vegetable garden which is already supplying the cook with home grown vegetables for the children’s meals. The area now comprising the school has increased by about a third and all our classrooms are well equipped and substantive.

Ikhwezi turned 10 in 2016, and there was a big celebration. Ann Bradford was given a long service award as she has been with Ikhwezi since its inception. Ann and George Bradford have dedicated much time and effort over this period to ensure the sustainability of Ikhwezi. Although George was no longer with us to enjoy the celebration we remembered him and the work that he had done. We also took a moment to remember Terrance Scrooby who had been so hands-on in the building of the new classrooms, paving and renovations of the kitchen and ablution area.

All the Ikhwezi staff remained in their posts and we welcomed Tim McGavin to our Board of Trustees. Tim is a trained teacher, but moved into corporate life where he held the position of Human Resource Director. Tim has “retired” to Betty’s Bay where he has been instrumental in setting up the Neighbourhood Watch. Tim has added his many skills to the running of Ikhwezi. Tim’s role will focus on training and support to the Governing Body (he is the Governing Body secretary) and also training of the staff to communicate more effectively, and to improve their performance in the classrooms.

As mentioned above, the new pre-fab classroom was completed in latter part of 2016 and has been fully equipped thanks to the generosity of our donors.

A record number of children ‘graduated’ at the end of 2016 – 45 in total and thanks again to a benefactor, each child was given a pair of shoes, socks, trousers, shirt and school bag with which to start their formal education in January 2017.

Ikhwezi focuses on affordable, quality education for the children of Xolanaledi and surrounding areas. We are the best school in the Xolanaledi, and we strive to improve upon this achievement.

The Trustees wish to record that without its generous donors, Ikhwezi would not be able to function to the high standard which is currently applied to all aspects of this facility and my grateful thanks go to my fellow Trustees for all their hard work and commitment to Ikhwezi – the result of which has meant that Ikhwezi ended the year in a healthy financial position which will ensure that the project continues along the standards now established.

TREASURERS’S REPORT 2016/2017
Ikhwezi’s 2016/2017 financial year saw the School record its tenth anniversary and achieve a huge milestone in that it was able to accumulate some reserves and cement its financial position for the moment. In the year under review Grade R was recognised by the Western Cape Education Department and in October, the School received a sizable subsidy which boosted the salaries of the Grade R teachers and allowed the Trustees to pay the other teachers and the Principal market related remuneration.

This was a significant moment in the Schools history in that in periods in the past the Trustees had had to consider closing down the School due to a lack of funds. We had in the past always been almost entirely dependent on donor support, however, now over 40% of our income is sourced from Government. This is not to say we are in any way unappreciative of our wonderful donors, this just means we are able to sleep better at night and expand the school as much as we can, where the cost of taking on a new pupil is around R7500.00 per annum and school fees are R360.00 a child a year.

The school expanded in the year under review as a new pre-fab classroom was built on the playground and 2017 saw the enrolment of a record 115 children. We built the new Zinculum classroom in 2015 and were able to follow up this achievement with the pre-fab classroom in 2016 and the fencing of the new playground on land donated to us between the tar road and our Westerly border. However in this Financial Year we ended with a surplus rather that a deficit due to the remarkable generosity of our donors whose contributions almost doubled from the 2016 Financial Year and comprised 75% of our income in this Financial Year ending in February 2017. This is shown in the Table below.

Teachers salaries and maintenance and building were our biggest expenses with meals not far behind. Maintenance and building outlays have been high due to the building of new classrooms. We hope to continue to grow the school in the new Financial Year and express deep gratitude to all our Benefactors, the Teachers and fellow Trustees with the objective of providing an outstanding start to the children of Xolanaledi.

CHAIRMAN’S REPORT 2015/2016

As we approach the celebration of Ikhwezi’s first decade as an Early Childhood Development Centre, it is most gratifying to report that 2015/2016 has been a most successful year in all aspects: children’s development and learning; staff satisfaction, increase in infrastructure and equipment. Despite this record, there were two events that greatly saddened all concerned in the creation and running of Ikhwezi: the death of one of our founding Trustees – George Bradford in June 2015 and then the death of much loved ‘Tata’ – Terrance Scrooby in February this year. Terrance another Trustee who was at the Centre almost every day attending to maintenance and project issues. Mr Pakamile Makaza has generously agreed to his appointment as a Trustee and has been welcomed to the Board.

All the Ikhwezi staff remained in their posts – Candy Molefe gave birth to a beautiful baby earlier this year which necessitated the recruitment of two volunteers to alternate duties to fill the gap whilst Candy was on maternity leave. We are also very proud of the achievement of Noluvo Zungula who qualified at Level 5 and is now a fully recognised Grade R teacher. The newly elected Governing Body functioned with much success in the year, assisted greatly by Mr Nohiya as Chairman and who is also the district CWP (Community Work Programme) Co-ordinator. All of our teaching staff plus the cook cleaner, and two gardeners benefit from this programme.
The new Zincalum classroom was completed in May 2015 and has been fully equipped thanks to the generosity of our donors in one form or another (tables and chairs, carpeting, learning materials, heaters, TV and DVD equipment etc.) In addition the original building on the property was re-designed by Mr Scrooby and divided into separate kitchen and toilet facilities each with its own entrance. The kitchen was also re-equipped (thanks to our donors) with stove, fridge, deep-freeze, cupboards and utensils.

All these upgrades, together with Noluvo’s certification resulted in Ikhwezi finally being accredited as a recognised Grade R facility. This means that after one year, Ikhwezi will receive additional subsidies from the Department of Education to assist with the teacher’s salary, equipment, and nutrition.
A record number of children ‘graduated’ at the end of 2015 – 27 in total and thanks again to a benefactor, each child was given a pair of shoes, socks, trousers, shirt and school bag with which to start their formal education in January 2016.

There are too many benefactors to list all individually (the official website does have a donor’s wall which lists 75 children as having been individually sponsored during 2015). The Trustees wish to record that without ALL its generous donors, Ikhwezi would not be able to function to the high standard which is currently applied to all aspects of this facility. It is worth recording that during a visit by the MEC late in 2015, the Minister stated that Ikhwezi was the best Early Childhood Development Centre in the entire area.

With grateful thanks to my fellow Trustees for all their hard work and commitment to Ikhwezi – the result of which has meant that Ikhwezi ended the year in a healthy financial position which will ensure that the project continues along the standards now established.

TREASURER’S REPORT 2014/2015

Ikhwezi Educare ended the year with a significant surplus. As at 28 February 2015, R128 047 was held as cash at bank, this was in spite of the fact that the subsidy received from the Department of Social Development decreased by 41% and that the two important policy changes introduced in 2014 were continued in 2015. These were that firstly all three teacher’s salaries and that of the cook were increased by 33.3% to bring the average wage to over R100 per day and secondly the weekly meal allowance was increased from R660 to R1500 to allow for more nutritious meals to be served and more than one meal a day. In 2015 the number of teachers was further increased four teachers with four classrooms as the school expanded to optimise our premises as expanded on below.

Large donations were received in January of each year to cover the schools expenses over the forthcoming year and were up 9% in 2015 over 2014. The school is now dependant on receiving these donations and will be exposed should any of these sponsors fail to contribute in any particular year. The school had a full complement of over sixty learners in 2014 and could not possibly house any more without expanding the current infrastructure. The core of the school was built on a past Reconstruction and Development Programme (RDP of the current Government) Plot of 251 square metres on erf 2842, Molefe Street, Xolanaledi, Grabouw. During the year a decision was taken to expand the current wooden ‘Wendy House’ classroom on erf 2842. As the cost of enlarging the existing wooden ‘Wendy House’ classroom would come to a similar amount as to purchase a new bigger wooden ‘Wendy House’ classroom, the decision was taken to build a the new bigger wooden ‘Wendy House’ classroom on the playground as it was not a permanent structure and would not fit on erf 2842. This 9 metre by 4.5 metre classroom was reticulated with electricity and clad with insulation and has become the Grade R classroom. The existing wooden ‘Wendy House’ classroom on erf 2842 was also moved to the playground to make way for a more permanent classroom to be built on erf 2842. These building projects increased Maintenance and Building by 208% in the Table below and largely accounted for the net deficit in the 2015 Annual Financial Statements. The services bill has increased due to the addition of Salus Security and Santam Insurance while Teacher’s Salaries and Meals and Non-Durables are up as a result of the change in policy mentioned above.

 

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